Managing HR and payroll becomes stressful when everything depends on spreadsheets, manual attendance records, and repeated salary calculations. Your HR team has to track employee details, leave, attendance, salary, SSF, TDS, and other payroll details every month, and even a small mistake can delay salary processing or create compliance issues.
A proper HR and payroll system keeps employee records, attendance, payroll, tax deductions, and reports in one organized place. It reduces manual work, improves accuracy, and helps HR teams close monthly payroll with more confidence. For growing companies in Nepal, the right system makes HR work simpler, faster, and easier to manage.
With so many HR and payroll tools now available in Nepal, each comes with different strengths. To make your search easier, we compared the top 5 HR and payroll systems in Nepal by their key features, pricing, usability, and business fit.
Table of Contents
- Top 5 HR & Payroll Systems in Nepal at a Glance
- What Is an HR and Payroll System?
- Why Do Businesses Need an HR and Payroll System?
- Top 5 HR & Payroll Systems in Nepal
- NepalHRM
- HajirHR
- Nimble HRMS
- RigoHR
- Bidhee
- Factors to Consider When Choosing an HR & Payroll System
- Conclusion
- Frequently Asked Questions
- Is cloud-based HR software safe for businesses in Nepal?
- What happens if payroll compliance is done wrong?
- Which HR and payroll software is best for small businesses in Nepal?
- Does HRMS software support biometric attendance in Nepal?
- How much does HR and payroll software cost in Nepal?
Top 5 HR & Payroll Systems in Nepal at a Glance
| HR & payroll system | Standout strength | Pricing |
|---|---|---|
| NepalHRM | Nepal payroll (PF, CIT, SSF, eTDS, tax slabs) with biometric and web attendance and full HR | Free up to 10 employees, then NPR 60 (Essential) / NPR 99 (Business) per employee |
| HajirHR | Multi-mode attendance (WiFi, QR, GPS, selfie, biometric) with BI dashboards | NPR 100 per seat / month, custom on request |
| Nimble HRMS | Deep ERP and core-banking integration for banks and large organizations | Contact sales |
| RigoHR | Payroll built by chartered accountants, 90%+ features on mobile | NPR 150 to 500 per employee / month |
| Bidhee | Standalone HR module or part of Bidhee ERP, IRD-approved billing | Contact sales |
What Is an HR and Payroll System?
An HR and payroll system is software that helps a business manage employee information and salary-related tasks from one place. It stores employee records, attendance, leave details, salary structure, tax deductions, and payroll history in one organized system. Instead of a separate spreadsheet for every HR task, your team manages daily employee data and monthly payroll with better control.
For companies in Nepal, a good HR and payroll system handles local payroll needs such as SSF, TDS, CIT, leave encashment, allowances, deductions, and payslip generation. It gives HR teams a clearer process for calculating salaries, checking attendance, preparing reports, and keeping records ready when needed.
Why Do Businesses Need an HR and Payroll System?
An HR and payroll system helps businesses complete routine HR work faster by automating attendance, leave tracking, salary calculation, and employee records. It also improves payroll accuracy, keeps compliance easier to manage, and supports business growth.
- Saves time: automates attendance, salary calculation, leave tracking, and employee records, so HR teams finish routine tasks faster.
- Reduces errors: built-in formulas calculate salaries, taxes, and deductions consistently every month.
- Keeps compliance easy: the system calculates SSF, TDS, PF, and CIT as per Nepal's current rules automatically.
- Stays updated: good HRMS software updates its tax logic when government rules change after the annual budget.
- Builds employee trust: timely salary, transparent payslips, and self-service portals keep employees informed.
- Scales with growth: as the business grows, the system manages more employees, departments, and salary structures without extra confusion.
Top 5 HR & Payroll Systems in Nepal
Nepal has several HR and payroll tools built for attendance, salary processing, compliance, and employee management. The top systems include NepalHRM, HajirHR, Nimble HRMS, RigoHR, and Bidhee, and each offers different strengths for small businesses, growing teams, and larger organizations.
NepalHRM
NepalHRM is an all-in-one HR software in Nepal with strong local payroll compliance. Its payroll setup supports PF, CIT, SSF, eTDS, Nepal tax slabs, payslips, bank payout files, journal entries, and a CIT Optimizer, so HR and finance teams process salaries with fewer manual calculations.
With biometric sync, mobile GPS check-ins, and web check-ins, NepalHRM also tracks attendance accurately. It supports onboarding, recruitment, documents, assets, reports, and employee self-service, so HR teams can manage the full employee journey from one place.
Features:
- Payroll for Nepal with PF, CIT, SSF, eTDS, tax slabs, and a CIT Optimizer
- Attendance tracking with biometric sync, mobile GPS check-in, and web check-in
- Recruitment, onboarding, performance tracking, and offboarding in one system
- Employee self-service for payslips, leave, claims, and documents
- Payroll and finance reports for salary, tax, PF, CIT, and SSF records
Pricing: free forever for up to 10 employees, then NPR 60 per employee on the Essential plan and NPR 99 on Business, with volume rates dropping to NPR 79 per employee above 200. Enterprise is custom-priced. See the full pricing.
HajirHR
HajirHR is a cloud-based HRMS and payroll software trusted by 1,600+ organizations across Nepal. It manages attendance, payroll, leave, shifts, performance, and assets from one place, so HR teams do not need multiple tools.
The platform supports multi-mode attendance through WiFi, QR code, selfie, GPS, and biometric devices, which helps companies track both office and field employees. Its dashboards surface payroll, attendance, and HR data clearly, while local payment options like eSewa, Khalti, and FonePay make it practical for Nepali businesses.
Features:
- Multi-mode attendance: WiFi, QR, GPS, selfie, and biometric
- Automated payroll with SSF, TDS, CIT, and IRD compliance
- Real-time BI dashboards and KPI tracking
- ERP and accounting system integration
- Employee self-service portal and mobile app
- Shift management, overtime, and bulk scheduling
Nimble HRMS
Nimble HRMS, developed by Nimble Infosys, is a trusted HR and payroll system for large organizations in Nepal. With 500+ clients across government, commercial banks, microfinance, NGOs, hospitals, and factories, it suits organizations that need detailed HR and payroll management.
Nimble HRMS handles complex payroll tasks such as salary structures, loans, advances, overtime, allowances, and tax management. It connects with ERP and core banking systems such as SAP, Finacle, Pumari, MFin, Finpro, and Fact to post payroll vouchers directly into core accounting, which reduces repeated data entry and payroll posting errors.
Features:
- Full recruitment-to-retirement HR automation
- Complex payroll processing: arrears, loans, backdated increments
- Direct ERP and CBS integration: SAP, Finacle, T24, Pumari, MFin
- Maker-checker payroll approval workflow
- Full Nepal Labor Act, SSF, TDS, PF, and CIT compliance
- SaaS, on-premise, and subscription deployment options
RigoHR
RigoHR is a modern HRMS in Nepal that brings HR, payroll, performance, learning, and employee engagement into one system. It is built by a team of chartered accountants, HR practitioners, finance experts, and IT specialists, so payroll calculations are verified for legal accuracy.
Alongside payroll, RigoHR supports the full employee lifecycle, including hiring, onboarding, goal setting, performance reviews, learning, and feedback. Its mobile app lets employees and managers complete many HR tasks on their own, which reduces repeated HR requests.
Features:
- Payroll designed by chartered accountants, legally verified and fast
- Full lifecycle: hiring, onboarding, payroll, performance, learning, and retirement
- Maker/checker functionality for payroll integrity
- SSF, TDS, PF, CIT, and income tax auto-compliance
- 90%+ features on the mobile app (iOS and Android)
- Employee engagement tools: Vibes, Voices, and 1-on-1 meetings
Bidhee
Bidhee is a flexible HR and payroll system in Nepal that works as a separate HR module or connects with the wider Bidhee ERP. For companies that want to start with HR first and expand into ERP later, Bidhee HRIS gives a practical and scalable setup.
Bidhee is especially useful for businesses with multiple branches, because employees access key HR services from one centralized system. With role-based access, secure data storage, and IRD-approved billing integration, it helps companies manage HR, payroll, and compliance with better control.
Features:
- Cloud-based, standalone or part of Bidhee ERP
- Full payroll compliance: TDS, SSF, PF, CIT, gratuity, and mass increments
- Biometric and mobile app attendance with remote check-in
- IRD-approved billing integration
- Multi-branch support from a centralized platform
- Employee self-service: payslips, leave, overtime, and travel requests
Factors to Consider When Choosing an HR & Payroll System
Before choosing HR and payroll software, check whether the system is easy to use, supports Nepal's tax and payroll rules, connects with your existing tools, and keeps employee data secure. Also review mobile access, reports, scalability, Bikram Sambat calendar support, and local customer service.
- Check ease of use: the system should be simple for HR teams, managers, and employees, which saves time and reduces mistakes in daily tasks.
- Ensure Nepal-specific compliance: it should support Nepal's labor laws, tax rules, provident fund, gratuity, and social security fund. Review our Nepal Labor Act 2074 guide before signing any contract.
- Consider integration options: look for integration with biometric attendance devices, ERP software, and accounting platforms.
- Look for mobile app access: employees and managers should be able to check payslips, apply for leave, mark attendance, and approve requests from anywhere.
- Consider Bikram Sambat calendar support: the system should support the Bikram Sambat calendar alongside the English calendar for local attendance, leave, and payroll.
- Review reporting features: clear reports on payroll cost, attendance trends, and compliance support better decisions.
- Evaluate scalability: the system should handle more employees, departments, and locations as your company expands.
- Check data security: look for encryption, role-based access, and secure backups for sensitive salary data.
- Consider local customer support: a provider with local support offers faster help and a better understanding of Nepali rules.
Conclusion
An HR and payroll system is no longer just a tool for salary calculation. In Nepal, it is a better way to manage employees, track attendance, process payroll, follow compliance rules, and give staff clearer access to their own information. The best choice is the system that fits your team's daily workflow, reduces repeated work, and helps you manage people with more accuracy.
NepalHRM is a strong choice for businesses that want Nepal-focused payroll, attendance, and HR management in one simple platform. From biometric and GPS attendance to salary sheets, tax reports, payslips, and employee self-service, it keeps HR work faster as your business grows. Sign up for NepalHRM for free.
Frequently Asked Questions
Is cloud-based HR software safe for businesses in Nepal?
Modern cloud-based HR and payroll systems use encrypted data storage, role-based access controls, and regular backups to keep your employee data secure. Your records stay protected even if local hardware fails.
What happens if payroll compliance is done wrong?
Errors in payroll compliance, such as incorrect SSF contributions, missed TDS filings, or wrong IRD reports, can result in government penalties, audit complications, and back-payment liabilities.
Which HR and payroll software is best for small businesses in Nepal?
NepalHRM and Bidhee HRIS are strong choices for small businesses. They are affordable, easy to set up, and cover the essential HR and payroll needs without unnecessary complexity. NepalHRM is free for up to 10 employees.
Does HRMS software support biometric attendance in Nepal?
Most leading HRMS solutions in Nepal, including Nimble HRMS, RigoHR, and NepalHRM, integrate directly with fingerprint and face recognition devices. Some also offer mobile-based attendance via GPS, QR code, or geo-fencing for remote and field teams.
How much does HR and payroll software cost in Nepal?
Most HR and payroll software in Nepal is priced between NPR 50 and 500 per employee per month, depending on the provider, features, and company size. NepalHRM offers a free plan for up to 10 employees.
