Nepal's Smartest HR Software for Employee & Payroll Management
NepalHRM automates employee records, attendance, leave, payroll, recruitment, and reports in one simple HR software. Our HRMS (human resource management system) helps businesses in Nepal manage daily HR tasks with more control.
- No credit card required
- Nepal IRD compliant
- Set up in minutes
Loved by 500+ teams across Nepal
Trusted by 500+ businesses in Nepal, from startups to giants
- 500+Businesses Across Nepal
- 50K+Employees Managed
- 25+Connected Modules
- 4Statutory Items Automated
NepalHRM in the news
- E-Startup Nepal
- Onlinekhabar English
- Hamro Patro
- Deshsanchar
- Kavre Headline
- Corporate Khabar
- Naya Patrika
- Arthapath
- Aajako Artha
- Bizshala
- Chitwan Post
Still Running HR on Excel? Here's What That's Costing You
Most businesses are losing hours every week to manual HR work that a good HRMS can handle automatically.
Manual payroll errors every month
Calculating PF, SSF, CIT, and income tax by hand leads to costly mistakes that the IRD fines you for.
Leave approvals over WhatsApp
No system means no record. Leave balances go wrong, disputes happen, and HR spends hours sorting it out.
Employee data scattered everywhere
Documents in folders, salary history in spreadsheets, performance notes in emails. Nothing is in one place.
Hours wasted on eTDS and IRD reports
Manually formatting government reports is tedious and risky. One wrong number can trigger a compliance issue.
NepalHRM Manages Your Employee, Payroll, and HR Operations
NepalHRM automates payroll, attendance, leave, and compliance in one place, so your team gets those hours back every week.
Attendance + leave + payroll: zero manual data entry (all live-sync automatically in real time)
Leave requests, approvals, and balances: fully automated
Biometric attendance synced in real time
eTDS, PF deposit, and salary reports: one click, IRD ready
Recruit, onboard, and offboard: all in one system
BS and AD calendar, multi-company, role-based access
What is an HRMS?
An HRMS, or human resource management system, is software that holds employee data and runs the workflows around it: payroll, attendance, leave, performance and the approvals that connect them.
In Nepal it also has to do the statutory work: deduct PF or SSF and CIT against the Labour Act 2074 and the Income Tax Act 2058, apply the FY 2083/84 slabs, and report on a Bikram Sambat month rather than a Gregorian one. That is the part a general HR system built elsewhere leaves to a spreadsheet.
- One employee record
- Contract, salary structure, documents and history in one place rather than in five files.
- Attendance and leave
- Punches, shifts and approved leave that feed the payable days instead of being retyped into them.
- Payroll and statutory filing
- Salary, PF, SSF, CIT and TDS calculated from that record, with the returns the IRD expects.
- The approvals between them
- The chain that makes it a system: an approved request changes a balance, which changes a payslip.
The longer version, including how an HRMS differs from an HRIS, is in the HRMS glossary entry.
Move from Scattered HR Work to One Connected HRMS
From the moment you post a job to the day an employee retires, NepalHRM covers every step of the employee journey.
Employee Management
Keep employee records, org charts, roles, salary history, and self-service access in one place.
Payroll
Run Nepal-ready payroll with taxes, PF, CIT, SSF, payslips, and bank reports.
Attendance & Biometric
Track attendance, biometric punches, device mapping, late alerts, and daily workforce reports.
Leave Management
Manage leave requests, balances, accruals, encashment, calendars, and approval workflows easily.
Shift & Overtime Management
Plan shifts, rotations, overtime requests, approval levels, grace periods, and holiday rules.
Recruitment (ATS)
Post jobs, track candidates, manage interviews, send offers, hire, reject, and store profiles.
Onboarding & Offboarding
Handle joining tasks, employee conversion, resignations, exit steps, and final offboarding work.
Performance Management
Track OKRs, reviews, ratings, feedback, self-reviews, meetings, and bonus points clearly.
Asset & Procurement
Manage company assets, assignments, returns, procurement requests, purchase orders, and vendor records.
Helpdesk
Resolve employee requests, tickets, announcements, policies, feedback, and disciplinary records from one workspace.
Activity Tracker
Track work hours, screenshots, activity heatmaps, productivity insights, comparisons, and exportable reports.
AI Assistant & Smart Alerts
Catch HR risks, reminders, employee updates, compliance alerts, and pending actions faster.
Payroll Should Not Depend on Excel Formulas
NepalHRM helps HR and finance teams calculate salary, tax, PF, CIT, SSF, payslips, salary sheets, bank reports, and eTDS from one connected system.
Payroll turns into a monthly hunt for numbers.
HR checks attendance in one file, leave approvals in chats, salary changes in email, and PF, CIT, SSF, and tax formulas in spreadsheets.
Excel + email + WhatsApp
- Biometric data needs manual matching before salary.
- Approved leave gets missed during payroll review.
- EMI deductions need separate tracking every month.
- Salary sheet, PF report, and eTDS take extra work.
Payroll runs from connected HR and finance data.
NepalHRM connects employee salary structures, attendance, leave, advance salary, EMI deductions, PF, CIT, SSF, tax, payslips, and reports inside one payroll workflow.
Total Gross
2,318,587.00
Total Gross
2,318,587.00
Total Gross
2,318,587.00
Total Gross
2,318,587.00
- Payroll uses salary components, pay groups, tax slabs, PF, CIT, SSF, and payroll settings.
- Attendance, leave, overtime, advance salary, EMI, and reimbursements connect before salary processing.
- HR can generate payslips, hold or release payslips, and mark payments as paid.
- Finance can export salary sheets, PF reports, eTDS reports, bank reports, and payroll summaries.
PAYROLL OUTCOME
Less manual checking, cleaner salary records, faster payroll review
The Only HRMS That Truly Understands Nepal's Tax System
Generic HR software are not build keeping Nepal's tax system in mind. NepalHRM has Nepal's entire tax and compliance system baked right in, from IRD tax slabs to BS calendar support.
IRD Income Tax Slabs (Auto)
The unified FY 2083/84 slabs, auto-calculated on every payslip. Rebates and SSF exemptions applied per employee.
Provident Fund (PF)
Employee and employer PF contributions auto-computed at 10% of basic salary per Nepal standards.
Social Security Fund (SSF)
SSF rate configured and auto-deducted in every payroll run. Zero manual entry required.
eTDS Report (IRD Format)
IRD-compatible TDS report with Employee ID, PAN, Gross Payment, and TDS Deducted. Filter paid payslips only.
Bikram Sambat (BS) Calendar
Run payroll in Nepali months (Magh, Falgun, Chaitra), just like Nepali businesses actually operate.
Nepal Income Tax Slabs 2083/2084
- Up to Rs 10 Lakh1%
- Rs 10L–15L10%
- Rs 15L–25L20%
- Rs 25L–40L27%
- Above Rs 40 Lakh29%
Payroll Summary · Shrawan 2083
- Gross salaryNPR 18,42,000
- PF Deduction (10%)NPR 1,84,200
- SSF ContributionNPR 63,470
- Income Tax (TDS)NPR 1,10,040
- Net PayableNPR 14,84,290
What Does a Nepali Payslip Actually Look Like?
Set the gross, choose contribution system, and see PF, CIT, SSF and TDS, calculated from Basic, exactly the way NepalHRM runs payroll.
PF + CIT, CIT only and SSF are separate contribution systems in Nepal. Select the one applicable to your company or employee. PF, CIT, and SSF are all calculated from Basic (not Gross).
New for FY 2083/84: the separate single and married (couple) slabs have been merged into one table for all resident individuals. The 1% band now runs to NPR 10,00,000 and the top rate is 29% (was 39%).
Monthly Net Take-Home
NPR 70,050
Gross NPR 75,000, employee-side deductions only
Employee Deductions
Deducted from salaryAnnual TDS estimate ~ NPR 0
TDS is calculated based on annual taxable income (Gross - PF/CIT/SSF deductions) against the unified FY 2083/84 Nepal tax slabs.
Employer Cost
Paid on top of salaryTotal SSF deposited monthly: NPR 13,950 (31% of Basic). Employee NPR 4,950 (11%) + employer NPR 9,000 (20%).
The employer's 20% is paid on top of gross salary. It never reduces the employee's take-home.
This calculator is for demo estimation only. Actual payroll depends on company policy, salary structure, tax category, and applicable rules. NepalHRM applies the precise rules per employee in production.
NepalHRM Works for Every Business in Nepal
Whether you're a 5-person startup or a 1,000-employee enterprise, NepalHRM has the right HR solution for your business in Nepal.
- Corporates & Enterprises
- Banks & Finance
- Hospitals & Healthcare
- Manufacturing
- Schools & Education
- Hotels & Hospitality
- IT & Software
- NGOs & INGOs
- Startups
- Group Companies
- Retail & Trading
- CA & Audit Firms
Get Started in 3 Simple Steps
Most businesses are fully up and running on NepalHRM within a single day. No technical background needed.
Real People in Kathmandu, Building Your HRMS
NepalHRM isn't a foreign product with a local reseller. It's built, supported, and updated by a team that understands PF, CIT, SSF and eTDS first-hand, so compliance is never an afterthought.
Free Forever for Nepali Startups Under 10
Teams of 10 or fewer run their entire HR + payroll on NepalHRM at no cost. Every feature, every month, with no card, no minimum commitment, no expiry. When you grow past 10, the first month at the next tier is on us.
- Who qualifies
- Registered Nepali business or startup10 employees or fewerNo credit card · no minimum commitment
- What's included
- PF · CIT · SSF · eTDS payrollBiometric + mobile-GPS attendanceRecruitment, leaves, documents, mobile app
- When you grow
- First month at the next tier on usMigrate data in place, no re-keyingFounder pricing locked in
Simple, Transparent Pricing No Hidden Fees
NepalHRM gives you enterprise-grade HR software at a price built for Nepali businesses of every size.
- All core HR modules
- Nepal payroll compliance
- PF, SSF, CIT & eTDS
- Biometric integration
- Free onboarding support
- Regular feature updates
- Multi-company support
- BS + AD calendar
- Cancel Anytime
- Free onboarding included
Got Questions? We've Got Answers
Everything you need to know about NepalHRM before you get started.
NepalHRM is built specifically for Nepal's tax system. It auto-calculates income tax, PF, SSF, and CIT, and generates eTDS reports in the exact format required by the IRD. One click on "Reinstall Nepal Defaults" seeds every tax slab and rate automatically, so your first payroll run is accurate from day one.
Absolutely. NepalHRM is free forever for teams up to 10, with no card required and no minimum commitment. You get the same payroll, attendance, and compliance engine as our enterprise customers, scaled to what a 3-person founding team actually needs.
Yes. NepalHRM works with ZKTeco and Hikvision devices over push/pull, the two vendors the application validates today. Punches sync to the cloud in real time and flow directly into payroll. No manual exports, no Excel matching. Staff at sites with no device clock in by GPS from the mobile app instead.
Yes. The entire system runs in both AD and BS calendars. Payroll, leave balances, and reports respect Nepali fiscal months (Magh, Falgun, Chaitra...) so your finance team doesn't have to maintain a parallel calendar in spreadsheets.
Yes. Switch between every entity from a single login with consolidated reporting. Each company keeps its own payroll, tax setup, and approval workflows, ideal for group structures and holding companies.
Most companies go live in 2-4 weeks, depending on team size and how much data needs to be migrated. Your dedicated onboarding specialist handles employee imports, salary structures, and historical payroll, so you're not figuring it out alone.
All data is encrypted in transit (TLS 1.2+) and at rest (AES-256). Access is role-based, every change is logged, and daily backups are standard. We treat your payroll data the way a bank would treat its own.
They overlap heavily. "HR software" is the umbrella term for any tool that manages employees. An HRIS (Human Resource Information System) centers on the core employee database: records, leave, and self-service. An HRMS (Human Resource Management System) is broader, adding payroll, attendance, recruitment, and performance. NepalHRM is a full HRMS: everything an HRIS does, plus Nepal-compliant payroll (PF, CIT, SSF, eTDS), biometric attendance, and recruitment on one platform.
For most small businesses in Nepal, the best HR software is one that's free to start, priced in NPR, and IRD-compliant out of the box. NepalHRM is free forever for teams up to 10 (full payroll, attendance, and leave included), then scales at NPR 60 to 99 per active employee. You get the same Nepal-compliant HRMS as larger companies without the enterprise price tag or a credit card.
Ready to Transform HR at Your Company?
Join hundreds of Nepali businesses that have already moved from manual HR to NepalHRM. Your team deserves better than Excel. Your employees deserve better than WhatsApp approvals.
- No minimum commitment
- Nepal IRD compliant
- Free onboarding
- Cancel anytime