Salary Bank Transfer File
A salary bank transfer file is the formatted list of employee accounts and amounts a company uploads to its bank to pay everyone in one instruction, instead of entering transfers one by one.
Also called: bank file, salary upload file, bulk salary transfer
Why the format is bank-specific
There is no single national layout. Each bank publishes its own column order, header requirements and account number format, so a file that uploads cleanly at one bank will be rejected at another. A payroll system that supports the major Nepali banks is supporting several different layouts, not one.
NIC Asia, Nabil, Global IME and Nepal Bank Limited are among the banks most Nepali companies pay salaries through.
What causes a rejected upload
- An account number that does not match the format the bank expects, usually through a stray space or a missing leading digit.
- A beneficiary name that does not match the account holder's registered name.
- A closed or dormant account for a leaver who was not removed from the run.
- A total that does not match the debit authorisation.
The control that pays for itself
Validate account numbers at the point they are collected, not at the point of payment. A wrong account caught on joining day costs a minute. The same error caught on payday costs the employee their salary for several days and costs HR an afternoon.
Salary Bank Transfer File, answered
Yes. Companies generate a transfer file in their bank's format and upload it once, and the bank credits every employee account in a single instruction.
No. Each bank publishes its own layout, so the file has to be produced in the format of the bank you pay from.
This page explains general practice in Nepal. It is not legal or tax advice, and statutory figures are revised from time to time. Check the current Act, rule or notice before acting on it.
Related terms
- Payroll Cycleतलब चक्रThe payroll cycle is the repeating sequence a company runs each pay period: collect attendance and leave, calculate earnings and deductions, approve, pay, and file. In Nepal it runs on Bikram Sambat months and carries a statutory deadline at the end.
- Net Payखुद तलबNet pay is the amount that actually reaches an employee's bank account: gross salary minus the retirement contribution, any voluntary CIT election, monthly TDS, and any other authorised deduction such as a salary advance.
- Payslipतलब पर्चीA payslip is the statement an employer issues each pay period showing earnings, deductions and net pay. In Nepal it is the employee's proof of income and of the tax and contributions withheld on their behalf.
Stop looking this up. Let the system apply it.
NepalHRM applies Nepal's payroll, leave and attendance rules per employee, every run, so the policy in your handbook and the numbers on the payslip stay the same document.
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