Payslipतलब पर्ची
A payslip is the statement an employer issues each pay period showing earnings, deductions and net pay. In Nepal it is the employee's proof of income and of the tax and contributions withheld on their behalf.
Also called: salary slip, pay stub, talab parchi
What a payslip should show
- Earnings, itemised: basic, each allowance separately, overtime, and any one-off payment.
- Deductions, itemised: PF or SSF, CIT if elected, TDS, and any advance or recovery.
- Net pay, and the account it was credited to.
- The period it covers, stated in the Nepali month as well as the Gregorian one.
- Leave balances, where the company shows them, so employees stop asking HR.
Why a lumped payslip causes work
A payslip that shows one line for earnings and one for deductions generates a query for every employee who wants to know why their net changed. Itemising is not a courtesy: it is what lets an employee answer their own question, and it is what a bank or a visa application will want to see.
Bilingual payslips in Nepali and English cut the query volume further, particularly for staff outside head office.
Distribution and privacy
A payslip is confidential. Emailing them unprotected, or printing a stack and leaving them on a desk, is the most common way salary information leaks inside a company. Password-protected files or self-service download through the employee's own login solve it without adding steps for HR.
Payslip, answered
Itemised earnings (basic, each allowance, overtime), itemised deductions (PF or SSF, CIT, TDS, recoveries), net pay, and the period covered. Showing the Nepali month alongside the Gregorian one avoids confusion at year end.
There is no requirement to issue them only in Nepali, but bilingual payslips are common practice because they are readable by every employee regardless of English fluency.
This page explains general practice in Nepal. It is not legal or tax advice, and statutory figures are revised from time to time. Check the current Act, rule or notice before acting on it.
Related terms
- Net Payखुद तलबNet pay is the amount that actually reaches an employee's bank account: gross salary minus the retirement contribution, any voluntary CIT election, monthly TDS, and any other authorised deduction such as a salary advance.
- Gross Salaryकुल तलबGross salary is an employee's total earnings for a period before any deduction: basic salary plus every allowance, overtime and taxable benefit. It is the figure most offer letters quote and the one employees compare against.
- Basic Salaryआधारभूत तलबBasic salary is the fixed core of an employee's pay, before allowances, overtime and bonuses. In Nepal it is also the base every statutory contribution is assessed on, which makes it the most consequential number in a salary structure.
- Employee Self-Service (ESS)Employee self-service lets staff handle their own routine HR tasks: view a payslip, check a leave balance, apply for leave, update their details. It removes the queue of small requests that otherwise lands on HR.
- Payroll Cycleतलब चक्रThe payroll cycle is the repeating sequence a company runs each pay period: collect attendance and leave, calculate earnings and deductions, approve, pay, and file. In Nepal it runs on Bikram Sambat months and carries a statutory deadline at the end.
- Allowanceभत्ताAn allowance is a regular payment made on top of basic salary for a specific purpose, such as dearness, transport or communication. Allowances count as taxable earnings but are excluded from the base used for PF, SSF, gratuity and overtime.
- Salary Bank Transfer FileA salary bank transfer file is the formatted list of employee accounts and amounts a company uploads to its bank to pay everyone in one instruction, instead of entering transfers one by one.
Stop looking this up. Let the system apply it.
NepalHRM applies Nepal's payroll, leave and attendance rules per employee, every run, so the policy in your handbook and the numbers on the payslip stay the same document.
- No minimum commitment
- Nepal IRD compliant
- Free onboarding
- Cancel anytime