Attendance Regularisation
Attendance regularisation is the process for correcting an attendance record: a missed punch, a forgotten check-out, a day spent at a client site. The employee raises it, a manager approves it, and the corrected record carries an audit trail.
Also called: attendance correction, missed punch request, attendance adjustment
Why HR should not just edit the record
A missed punch is a fact that needs correcting, but an HR user silently editing attendance leaves no trace of who asked, who approved and why. That matters most in the situations where it is contested: a late mark that affects an increment, or an overtime claim that was disallowed.
A request-and-approve flow costs the employee thirty seconds and produces a record that answers the question later.
What the trail should capture
- Who raised the request and what they say happened.
- The original record and the corrected one, both retained.
- Who approved it, and when.
- Whether it changed a classification: absent to present, late to on time, or a day into overtime.
The cut-off
Regularisation has to close before payroll calculates, or the run will be recalculated after approval and the payslips, the bank file and the return can disagree. A published cut-off a few days before the run, with a documented exception path, is what keeps the cycle clean.
Attendance Regularisation, answered
The process for correcting an attendance record such as a missed punch or a forgotten check-out. The employee raises a request, a manager approves it, and both the original and corrected records are kept.
Before payroll calculates for the period. Corrections approved after the run force a recalculation, which is how payslips, bank files and returns end up disagreeing.
This page explains general practice in Nepal. It is not legal or tax advice, and statutory figures are revised from time to time. Check the current Act, rule or notice before acting on it.
Related terms
- Biometric Attendanceबायोमेट्रिक हाजिरीBiometric attendance records a punch using a physical identifier such as a fingerprint or a face, on a device at the workplace. Because the identifier cannot be handed to a colleague, it removes buddy punching, which is the main weakness of card and register systems.
- GPS AttendanceGPS attendance records a check-in from an employee's phone along with their location, usually constrained to a defined area. It covers field staff, site engineers and branch teams who are nowhere near a biometric device.
- Payroll Cycleतलब चक्रThe payroll cycle is the repeating sequence a company runs each pay period: collect attendance and leave, calculate earnings and deductions, approve, pay, and file. In Nepal it runs on Bikram Sambat months and carries a statutory deadline at the end.
- Overtimeअतिरिक्त समयOvertime is time worked beyond the standard eight-hour day or forty-eight-hour week. Under Nepal's Labour Act 2074 it is paid at one and a half times basic remuneration and is capped at four hours a day and twenty-four hours a week.
- Shift Rosterपालो तालिकाA shift roster is the published schedule of who works which shift on which day. It is what attendance is measured against: without a roster, a punch at 14:00 cannot be classified as on time or late.
- Absenteeism RateAbsenteeism rate measures unplanned absence: days lost to unscheduled absence divided by the days that should have been worked, expressed as a percentage. Planned leave is excluded, because it is not the thing being measured.
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