Employee Onboardingकर्मचारी भर्ना प्रक्रिया
Onboarding is everything between an accepted offer and a new employee being productive: paperwork, identifiers, access, equipment, introductions and the first pieces of work. It is a process with owners and dates, not a first-day checklist.
Also called: onboarding, new joiner process, induction
It starts before day one
The items that block a new joiner take days to arrange, so starting them on their first morning guarantees a slow first week. Equipment, system access and a desk should be ready before they arrive.
The Nepal-specific items belong in the same pre-start block, because they gate the first payroll run rather than merely being inconvenient.
The Nepal-specific items
- A verified personal PAN, so withheld tax can be credited to them.
- Enrolment in the Social Security Fund, or the Provident Fund where that applies, before the first run.
- A bank account in the employee's own name, in the format the salary transfer file requires.
- A signed contract stating the employment type and the basic-to-allowance split.
Why a tracked process beats a checklist
A checklist tells you what should happen. It does not tell you what has not happened. Onboarding involves several teams, IT, finance, the hiring manager and HR, and the item that gets missed is almost always the one owned by whoever was not in the room.
Assigning each task an owner and a date, and being able to see what is overdue, is the difference between a process and a good intention.
Employee Onboarding, answered
The contract and the paperwork, a verified PAN, enrolment in the SSF or PF before the first payroll run, a bank account in the employee's name, plus equipment, system access and introductions.
Before the first day. Equipment, access and fund enrolment take time to arrange, and the ones that gate the first payroll run are the ones worth starting earliest.
This page explains general practice in Nepal. It is not legal or tax advice, and statutory figures are revised from time to time. Check the current Act, rule or notice before acting on it.
Related terms
- Offboardingबहिर्गमन प्रक्रियाOffboarding is the process of ending employment properly: handover, asset recovery, access revocation, clearance from each department, the exit conversation, and the final settlement.
- Probation Periodपरीक्षणकालProbation is the initial period during which an employer assesses a new employee before confirming them. Nepal's Labour Act 2074 caps it at six months, after which the employee is confirmed or the engagement ends.
- PAN (Permanent Account Number)स्थायी लेखा नम्बरA PAN is the taxpayer identification number issued by Nepal's Inland Revenue Department. Every employee needs a personal PAN for the tax withheld from their salary to be credited to them, and every employer needs a business PAN to deposit it.
- Applicant Tracking System (ATS)An applicant tracking system is software that manages hiring from job posting to offer: applications in one place, candidates moving through defined stages, and a record of who decided what.
- Employment Typesरोजगारीका प्रकारNepal's Labour Act 2074 recognises five employment types: regular, work-based, time-bound, casual and part-time. The type decides how the contract can end, what entitlements apply, and what has to be in writing.
- Attrition RateAttrition rate is the proportion of employees who leave over a period, usually expressed annually. It is calculated as leavers divided by average headcount for the period, times one hundred.
- HRISAn HRIS, or human resource information system, is the system of record for employee data: profiles, contracts, documents, reporting lines and history. It stores and reports; an HRMS adds the workflows on top.
Stop looking this up. Let the system apply it.
NepalHRM applies Nepal's payroll, leave and attendance rules per employee, every run, so the policy in your handbook and the numbers on the payslip stay the same document.
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