Free Leave Application Format

Leave Application Format in English and Nepali

Ready-to-copy leave applications for casual, sick, home, maternity and half-day leave, as an English letter and as a Nepali निवेदन. Or fill in your name and dates, in BS or AD, and print it.

English and नेपाली
Dates in BS and AD
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Labour Act 2074, the leave behind the letter

English and Nepali, ready to copy: 5 formats
Sick leave a year, Section 44(1): 12 days
Home leave accrual, Section 43(1): 1 in 20
Maternity leave, 60 days paid: 14 weeks

English and नेपाली

Leave Application Formats to Copy

Pick the leave, then copy the English letter or the Nepali निवेदन beside it. Replace each [bracket] with your own details, or use the form below and it fills the letter in for you, dates in BS and AD.

चाहिएको बिदा छान्नुहोस् र अंग्रेजी पत्र वा नेपाली निवेदन कपी गर्नुहोस्। कोष्ठ [ ] भित्रका ठाउँमा आफ्नो विवरण भर्नुहोस्, वा तलको फारम भरेर आफ्नो नाम र मितिसहितको निवेदन तयार गर्नुहोस्।

Casual leave applicationEnglish

Date: [date] To The Manager [Company name] [Office address] Subject: Application for casual leave Dear Sir or Madam, I have an urgent family matter to attend to at home. I therefore request [number of days] of casual leave, from [first day] to [last day]. During my absence, [colleague's name] will look after my pending work. I can be reached on [phone number] if anything urgent comes up. I request you to kindly approve my leave. Yours sincerely, [Your name] [Designation], [Department]

भैपरी आउने बिदाको निवेदनNepali

मिति: [मिति] श्रीमान् प्रबन्धकज्यू, [कम्पनीको नाम], [ठेगाना]। विषय: भैपरी आउने बिदा स्वीकृत गरिपाऊँ। महोदय, उपर्युक्त सम्बन्धमा मलाई घरमा अत्यावश्यक पारिवारिक काम परेको छ। त्यसैले मलाई मिति [मिति]देखि [मिति]सम्म [संख्या] दिनको भैपरी आउने बिदा आवश्यक परेको छ। मेरो अनुपस्थितिमा मेरो जिम्मेवारीका कामहरू [सहकर्मीको नाम]ले हेर्नुहुनेछ। अत्यावश्यक परेमा मलाई [फोन नम्बर]मा सम्पर्क गर्न सक्नुहुनेछ। अतः उक्त बिदा स्वीकृत गरिदिनुहुन विनम्र अनुरोध गर्दछु। निवेदक दस्तखत: .................... नाम: [तपाईंको नाम] पद: [पद] विभाग: [विभाग]

Sick leave applicationEnglish

Date: [date] To The Manager [Company name] [Office address] Subject: Application for sick leave Dear Sir or Madam, I have had a high fever since last night, and the doctor has advised me to rest. I therefore request [number of days] of sick leave, from [first day] to [last day]. A doctor's certificate is attached. During my absence, [colleague's name] will look after my pending work. I can be reached on [phone number] if anything urgent comes up. I request you to kindly approve my leave. Yours sincerely, [Your name] [Designation], [Department]

बिरामी बिदाको निवेदनNepali

मिति: [मिति] श्रीमान् प्रबन्धकज्यू, [कम्पनीको नाम], [ठेगाना]। विषय: बिरामी बिदा स्वीकृत गरिपाऊँ। महोदय, उपर्युक्त सम्बन्धमा मलाई हिजो रातिदेखि ज्वरो आएको छ र चिकित्सकले आराम गर्न सल्लाह दिनुभएको छ। त्यसैले मलाई मिति [मिति]देखि [मिति]सम्म [संख्या] दिनको बिरामी बिदा आवश्यक परेको छ। चिकित्सकको प्रमाणपत्र यसैसाथ संलग्न गरेको छु। मेरो अनुपस्थितिमा मेरो जिम्मेवारीका कामहरू [सहकर्मीको नाम]ले हेर्नुहुनेछ। अत्यावश्यक परेमा मलाई [फोन नम्बर]मा सम्पर्क गर्न सक्नुहुनेछ। अतः उक्त बिदा स्वीकृत गरिदिनुहुन विनम्र अनुरोध गर्दछु। निवेदक दस्तखत: .................... नाम: [तपाईंको नाम] पद: [पद] विभाग: [विभाग]

Maternity leave applicationEnglish

Date: [date] To The Manager [Company name] [Office address] Subject: Application for maternity leave Dear Sir or Madam, I am expecting a baby, and my doctor has advised me to begin leave ahead of the expected date of delivery. As provided in Section 45 of the Labour Act 2074, I request [number of days] of maternity leave, from [first day] to [last day]. A doctor's certificate is attached. During my absence, [colleague's name] will look after my pending work. I can be reached on [phone number] if anything urgent comes up. I request you to kindly approve my leave. Yours sincerely, [Your name] [Designation], [Department]

प्रसूति (सुत्केरी) बिदाको निवेदनNepali

मिति: [मिति] श्रीमान् प्रबन्धकज्यू, [कम्पनीको नाम], [ठेगाना]। विषय: प्रसूति बिदा स्वीकृत गरिपाऊँ। महोदय, उपर्युक्त सम्बन्धमा म गर्भवती छु र चिकित्सकले प्रसूतिको सम्भावित मितिअघि नै बिदा लिन सल्लाह दिनुभएको छ। त्यसैले श्रम ऐन, २०७४ को दफा ४५ बमोजिम मलाई मिति [मिति]देखि [मिति]सम्म [संख्या] दिनको प्रसूति बिदा आवश्यक परेको छ। चिकित्सकको प्रमाणपत्र यसैसाथ संलग्न गरेको छु। मेरो अनुपस्थितिमा मेरो जिम्मेवारीका कामहरू [सहकर्मीको नाम]ले हेर्नुहुनेछ। अत्यावश्यक परेमा मलाई [फोन नम्बर]मा सम्पर्क गर्न सक्नुहुनेछ। अतः उक्त बिदा स्वीकृत गरिदिनुहुन विनम्र अनुरोध गर्दछु। निवेदक दस्तखत: .................... नाम: [तपाईंको नाम] पद: [पद] विभाग: [विभाग]

Or Fill It In With Your Details

Your name, the dates in BS or AD and the reason go straight into the letter. Copy it, print it as a PDF or open it in Word. Nothing you type leaves your browser.

The leave

Letter language

Enter dates in

Leave type

First day of leave

2 November 2026 AD

Last day of leave

3 November 2026 AD

2 days of sick leave

Section 44(1) gives 12 days of paid sick leave a year, pro-rated in the first year of service. Sick leave you have not used carries forward, up to 45 days under Section 49(1).

You and your office

Your nameDesignationDepartmentAddressed to (post)Company nameOffice address

Date of the application

1 November 2026 AD

The reason and the handover

Reason, in one sentenceWho covers your work (optional)Phone while away (optional)Say a doctor's certificate is attached

Date: 15 Kartik 2083 BS (1 November 2026)

ToThe HR ManagerYour Company Pvt. Ltd.Naxal, Kathmandu

Subject: Application for sick leave

Dear Sir or Madam,

I have had a high fever since last night, and the doctor has advised me to rest. I therefore request 2 days of sick leave, from 16 Kartik 2083 BS (2 November 2026) to 17 Kartik 2083 BS (3 November 2026).

During my absence, Ram Shrestha will look after my pending work.

I request you to kindly approve my leave.

Yours sincerely,

Sita Sharma

Accountant, Finance

Sign it before you hand it in. Your company's leave policy decides how the days are charged.

बिदाको निवेदन

How to Write a Leave Application in Nepali

A Nepali leave application is a निवेदन, and it has a fixed order: the date, the person it is addressed to, a विषय line naming the leave, then one paragraph with the reason, the dates and the request, and the applicant's details at the foot. The Nepali formats above follow it, with the date in Bikram Sambat.

बिदाको निवेदन लेख्ने तरिका

बिदाको निवेदन छोटो र स्पष्ट हुनुपर्छ। सबैभन्दा माथि मिति लेख्नुहोस्। त्यसपछि श्रीमान् ...ज्यू भनेर सम्बोधन गरी कम्पनीको नाम र ठेगाना लेख्नुहोस्। विषयमा कुन बिदा चाहिएको हो भनेर लेख्नुहोस्। मुख्य भागमा बिदाको कारण, बिदा सुरु र अन्त्य हुने मिति र जम्मा दिन उल्लेख गरी बिदा स्वीकृत गरिदिन अनुरोध गर्नुहोस्। अन्त्यमा निवेदकको रूपमा आफ्नो नाम, पद र विभाग लेखी दस्तखत गर्नुहोस्।

In the letter	नेपालीमा
Date	मिति
Addressed to	श्रीमान् ...ज्यू
Subject	विषय
Dear Sir or Madam	महोदय
With reference to the above	उपर्युक्त सम्बन्धमा
Applicant	निवेदक
Casual leave	भैपरी आउने बिदा
Sick leave (Section 44)	बिरामी बिदा (दफा ४४)
Home leave (Section 43)	घर बिदा (दफा ४३)
Maternity leave (Section 45)	प्रसूति वा सुत्केरी बिदा (दफा ४५)
Half-day leave	आधा दिन बिदा

Before and after the application

Check the Balance, Plan the Dates, Read the Reply

Leave calculator
How much home and sick leave you have earned, at one day of home leave for every 20 worked, before you ask for more than you hold.
Holiday calendar 2083/84
The public holidays in the government's notice, against the 13 a private employer owes, so a leave around a festival asks for the right days.
Leave approval and rejection letters
The reply from HR: the approval that states the balance left, and the decline that offers another date.

How to write one

Four Parts, One Short Letter

A leave application is short on purpose. The person approving it needs the leave, the dates and a reason, and nothing they have to read twice.

1
Name the leave in the subject
Casual, sick, home, maternity or a half day. In Nepali the subject line reads "विषय: बिरामी बिदा स्वीकृत गरिपाऊँ।", which is how a निवेदन asks for something.
2
Give the dates and the days
The first and the last day, both counted. Enter them in BS or AD: the English letter prints both, and the Nepali निवेदन prints the Bikram Sambat date in Nepali numerals.
3
State the reason in one sentence
Enough for the approver to decide: a fever, a family function, a bank appointment. If you are attaching a doctor's certificate, the form adds the line that says so.
4
Hand over, sign and send
Name the colleague covering your work and a number to reach you, then paste the text into an email, or print it, sign it and hand it in.

Last updated 5 November 2026 · Reviewed by Rajendra Regmi, Co-founder

Labour Act 2074

Which Leave to Ask For, and What the Act Gives

The statutory floor behind each application. A contract, a bye-law or the company's leave policy may give more, and casual and half-day leave exist only where the policy creates them.

Leave	In Nepali	Entitlement	Section
Home leave	घर बिदा	1 day for every 20 worked, about 18 a year	43(1)
Sick leave	बिरामी बिदा	12 days a year, paid	44(1)
Maternity leave	प्रसूति बिदा	14 weeks, 60 days of it paid	45
Maternity care leave, for the father	प्रसूति स्याहार बिदा	15 days, paid	45(7)
Mourning leave	किरिया बिदा	13 days, full remuneration	48(1)
Public leave	सार्वजनिक बिदा	13 days a year, 14 for a female employee	41(1)
Casual leave	भैपरी आउने बिदा	Company policy, not the Act	None
Half-day leave	आधा दिन बिदा	Company policy, not the Act	None

Unused leave accumulates up to 90 days of home leave and 45 days of sick leave (Section 49(1)), so check what you hold before you apply.

Each leave type, its conditions and which ones an employer may refuse are set out in the guide. Leave types under the Labour Act 2074

Before you send it

Six Things to Check Before You Apply

None of these is in the Act. They are what decides whether an application is approved on the first read or comes back with a question.

Apply before, unless you are ill

Planned leave (home leave, a wedding, a festival trip) goes in before the dates, early enough for the work to be covered. Illness cannot be planned, so tell your manager the same day and send the application as soon as you can.

One reason, one sentence

The approver needs to know the leave is genuine, not the details. "I have a high fever and the doctor has advised rest" is enough; a medical history is not.

Count the days the way the office does

The form counts every day from the first to the last. If a Saturday or a public holiday falls inside, your company may not charge it as leave, so pick dates that say what you mean.

Check the balance first

Home leave is earned at one day for every 20 days worked, so someone a few months into a job holds only a few days. The leave calculator works out what you have earned.

Hand over before you go

Name the colleague covering your work and leave a number for anything urgent. It answers the first question your manager will ask.

Keep a copy

Keep the signed copy or the sent email. If the days are later questioned, or do not show in your balance, the dated application is your record.

On paper here · in the app for a whole team

Approve Leave in the App, Not on Paper

A paper application has to be found, read, signed and copied into a register. In NepalHRM the employee sends the same request from the web or the mobile app, and the manager approves it there.

Staff request leave from the web or the NepalHRM mobile app, and the approval is recorded against the request instead of on a signed sheet.
Leave requests and approvals are part of the Startup Program, free for teams of up to 10, together with the employee directory and the mobile app.

See how NepalHRM handles leave requests

NepalHRM leave requests table with My Leaves, Company and To approve tabs, status badges and approve or reject actions

FAQs

Leave Applications, Answered

As a निवेदन. Put the Bikram Sambat date at the top, then "श्रीमान् ...ज्यू" with the company name and address, a विषय line such as "बिरामी बिदा स्वीकृत गरिपाऊँ", and "महोदय". Write one paragraph that starts "उपर्युक्त सम्बन्धमा" and gives the reason, the dates and the number of days, and end it with the request. Sign as निवेदक with your name, post and department. The Nepali formats on this page follow that order.

The date, the person it is addressed to, a subject line ("Application for sick leave"), one sentence on the illness, the first and last day with the number of days, who covers your work, and a request to approve it, signed with your name and designation. Add that a doctor's certificate is attached if you have one. The sick leave format above is ready to copy in English and in Nepali.

Section 44(1) of the Labour Act 2074 gives 12 days of paid sick leave a year, pro-rated in a first year of service. Sick leave you do not use accumulates up to 45 days under Section 49(1), and the accumulated balance is paid at the last basic salary when you leave service (Section 49(2)).

No. The Act's leave types are weekly, public, substitute, home, sick, maternity, maternity care and mourning leave. Casual leave is something a company gives by policy, so how many days you get, and whether they are paid, comes from your contract or the leave policy.

14 weeks under Section 45 of the Labour Act 2074, of which 60 days are paid. A male employee whose wife gives birth gets 15 days of paid maternity care leave under Section 45(7). The maternity format above cites Section 45 in both languages.

Write a half-day leave application with the date, which half you need (the first half, in the morning, or the second, in the afternoon) and a one-line reason. Whether a half day comes out of home leave, sick leave or unpaid time is your company's policy, not the Act's.

A Nepali application carries the Bikram Sambat date, and most Nepali offices keep leave records in BS. The English letter from the form prints both, the BS date with the AD date beside it, converted from the published month lengths rather than a fixed offset.

Where the company uses NepalHRM, yes: staff request leave from the web or the mobile app and the manager approves it there. Leave requests and approvals are part of the Startup Program, which is free for teams of up to 10.

Guides

Guides to the leave you are applying for

What each leave type gives under the Labour Act, which ones an employer cannot refuse, and how a leave policy sets the rest.

More free tools

While You're Here, Try These Too

Every NepalHRM tool is free, runs in your browser and needs no account. See all of the free Nepal payroll and tax calculators.

Leave Requests Without the Paperwork

Staff request leave from the web or the mobile app, and managers approve it in NepalHRM. Leave requests and approvals are in the Startup Program, free for teams of up to 10.

Requests from web or mobile
Manager approval
Free for up to 10 employees
Free onboarding

Leave Application Format in English and Nepali

Leave Application Formats to Copy

Casual leave applicationEnglish

भैपरी आउने बिदाको निवेदनNepali

Sick leave applicationEnglish

बिरामी बिदाको निवेदनNepali

Home leave applicationEnglish

घर बिदाको निवेदनNepali

Maternity leave applicationEnglish

प्रसूति (सुत्केरी) बिदाको निवेदनNepali

Half-day leave applicationEnglish

आधा दिन बिदाको निवेदनNepali

Or Fill It In With Your Details

The leave

You and your office

The reason and the handover

How to Write a Leave Application in Nepali

बिदाको निवेदन लेख्ने तरिका

Check the Balance, Plan the Dates, Read the Reply

Four Parts, One Short Letter

Name the leave in the subject

Give the dates and the days

State the reason in one sentence

Hand over, sign and send

Which Leave to Ask For, and What the Act Gives

Six Things to Check Before You Apply

Apply before, unless you are ill

One reason, one sentence

Count the days the way the office does

Check the balance first

Hand over before you go

Keep a copy

Approve Leave in the App, Not on Paper

Leave Applications, Answered

Guides to the leave you are applying for

While You're Here, Try These Too

Leave Calculator

Holiday Calendar

HR Letter & Email Templates

Leave Requests Without the Paperwork

Leave Application Format in English and Nepali

Leave Application Formats to Copy

Or Fill It In With Your Details

The leave

You and your office

The reason and the handover

How to Write a Leave Application in Nepali

बिदाको निवेदन लेख्ने तरिका

Check the Balance, Plan the Dates, Read the Reply

Four Parts, One Short Letter

Name the leave in the subject

Give the dates and the days

State the reason in one sentence

Hand over, sign and send

Which Leave to Ask For, and What the Act Gives

Six Things to Check Before You Apply

Apply before, unless you are ill

One reason, one sentence

Count the days the way the office does

Check the balance first

Hand over before you go

Keep a copy

Approve Leave in the App, Not on Paper

Leave Applications, Answered

How do I write a leave application in Nepali?

What is the format of a sick leave application?

How many days of sick leave do I get in Nepal?

Is casual leave part of the Labour Act in Nepal?

How long is maternity leave in Nepal?

How do I ask for a half day off?

Should the date on a leave application be in BS or AD?

Can I apply for leave from an app instead?

Guides to the leave you are applying for

While You're Here, Try These Too

Leave Calculator

Holiday Calendar

HR Letter & Email Templates

Leave Requests Without the Paperwork