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Free Resignation Letter Format

Resignation Letter Format in English and Nepali

Three resignation letters ready to copy, in English and as a Nepali राजीनामा पत्र: with notice, immediate on short notice, and for higher studies or going abroad. Fill in your name, post and last working day in BS or AD, then copy or print it.

  • English and नेपाली
  • BS and AD dates
  • Copy, print or Word
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Labour Act 2074, at a glance

Notice after a year of service
30 days
Notice from four weeks to a year
7 days
For the employer to approve, Section 141(2)
15 days
To pay your final dues, Section 148(1)
15 days
Ready to copy

Resignation Letter Formats in English and Nepali

Three letters, each in English and as a Nepali राजीनामा पत्र. Copy one as it is and fill in the brackets, or let the form below fill it for you.

अंग्रेजी र नेपाली दुवै भाषामा तीन किसिमका राजीनामा पत्रका नमुना। कोष्ठकभित्र आफ्नो विवरण भरेर प्रयोग गर्नुहोस्, वा तलको फारमबाट पत्र तयार गर्नुहोस्।

Resignation letter with noticeEnglish

Date: [date] To The Managing Director [Company name] Subject: Resignation from the post of [Your post] Dear Sir or Madam, Please accept this letter as my resignation from the post of [Your post] at [Company name]. I am giving [number of] days' notice, and my last working day will be [date]. Until my last working day I will complete my current work and hand over my responsibilities, documents and the company property in my care. I request you to approve my resignation, to settle all amounts due to me, and to issue my experience letter. Thank you for the opportunity to work at [Company name]. Yours sincerely, .................... [Your name] [Your post] Received by (name, signature and date): ....................

सूचना अवधिसहितको राजीनामा पत्रNepali

मिति: [मिति] श्रीमान् प्रबन्ध निर्देशकज्यू, [कम्पनीको नाम] विषय: राजीनामा सम्बन्धमा। महोदय, उपर्युक्त सम्बन्धमा, म [तपाईंको नाम] [कम्पनीको नाम]मा [पदको नाम] पदमा कार्यरत छु। [संख्या] दिनको पूर्वसूचना दिई म यो राजीनामा पत्र पेश गर्दछु। मेरो अन्तिम कार्य दिन [मिति] हुनेछ। अन्तिम कार्य दिनसम्म म हाल गरिरहेको काम सम्पन्न गरी मेरो जिम्मेवारी, कागजात र मेरो जिम्मामा रहेको कम्पनीको सम्पत्ति हस्तान्तरण गर्नेछु। मेरो राजीनामा स्वीकृत गरी मैले पाउनुपर्ने सम्पूर्ण रकमको फरफारक गरिदिन र कार्य अनुभवको प्रमाणपत्र उपलब्ध गराइदिनुहुन विनम्र अनुरोध गर्दछु। [कम्पनीको नाम]मा काम गर्ने अवसर दिनुभएकोमा हार्दिक धन्यवाद व्यक्त गर्दछु। भवदीय, दस्तखत: .................... नाम: [तपाईंको नाम] पद: [पदको नाम] बुझ्नेको नाम, दस्तखत र मिति: ....................

Fill In the Letter With Your Details

Your name, post, company and last working day, in BS or AD. The letter updates as you type, in English or नेपाली, and nothing you type leaves your browser.

The letter

Letter language

You and the job

Notice and dates

Date of the letter
1 November 2026 AD
Last working day
1 December 2026 AD
Date: 15 Kartik 2083 BS (1 November 2026)
To
The Managing Director
Himal Traders Pvt. Ltd.

Subject: Resignation from the post of Senior Accountant

Dear Sir or Madam,

Please accept this letter as my resignation from the post of Senior Accountant at Himal Traders Pvt. Ltd. I am giving 30 days' notice, and my last working day will be 15 Mangsir 2083 BS (1 December 2026).

Until my last working day I will complete my current work and hand over my responsibilities, documents and the company property in my care.

I request you to approve my resignation, to settle all amounts due to me, and to issue my experience letter.

Thank you for the opportunity to work at Himal Traders Pvt. Ltd.

Yours sincerely,

....................
Sujata Shrestha
Senior Accountant
Received by (name, signature and date): ....................

A draft to sign and hand in, not legal advice. Keep a copy that the company signs as received, with the date.

In Nepali

How to Write a Resignation Letter in Nepali

A Nepali resignation letter, राजीनामा पत्र, follows the order of any formal Nepali office letter: मिति, the address to the head of the company, the विषय line, महोदय, the body, and भवदीय above the signature. The table gives each part in English and in Nepali, and the formats above put them together.

राजीनामा पत्र कसरी लेख्ने

राजीनामा पत्रको सुरुमा मिति, त्यसपछि कम्पनीको प्रमुखलाई सम्बोधन र विषय लेख्नुहोस्। मुख्य भागमा आफ्नो पद, सूचना अवधि र अन्तिम कार्य दिन खुलाउनुहोस्, र राजीनामा स्वीकृत गर्न, फरफारक गर्न तथा कार्य अनुभवको प्रमाणपत्र दिन अनुरोध गर्नुहोस्। अन्त्यमा भवदीय लेखी नाम, पद र दस्तखत राख्नुहोस्।

श्रम ऐन, २०७४ को दफा १४१ बमोजिम श्रमिकले दिएको राजीनामा रोजगारदाताले १५ दिनभित्र स्वीकृत गरी सोको जानकारी दिनुपर्छ। सो म्यादभित्र स्वीकृत नगरेमा म्याद समाप्त भएको भोलिपल्टदेखि राजीनामा स्वतः स्वीकृत भएको मानिन्छ। दफा १४८ बमोजिम रोजगारी अन्त्य भएको १५ दिनभित्र पाउनुपर्ने सम्पूर्ण रकम भुक्तानी गर्नुपर्छ।

In the letterनेपालीमा
Resignation letterराजीनामा पत्र
Dateमिति
To the Managing Directorश्रीमान् प्रबन्ध निर्देशकज्यू
Subject: Resignationविषय: राजीनामा सम्बन्धमा
Sir or Madamमहोदय
Notice period (Section 144)सूचना अवधि (दफा १४४)
Last working dayअन्तिम कार्य दिन
Approval of the resignation (Section 141)राजीनामा स्वीकृति (दफा १४१)
Final settlement (Section 148)फरफारक (दफा १४८)
Experience certificate (Section 150)कार्य अनुभवको प्रमाणपत्र (दफा १५०)
Yours sincerelyभवदीय

The papers around a resignation

The Reply, the Settlement and the Experience Letter

  • Resignation acceptance letter

    The employer's reply: it accepts the resignation, confirms the last working day and says when the final settlement will be paid.

  • Full and final settlement

    What a departing employee is owed, and the 15 days Section 148(1) gives the employer to pay all of it.

  • Experience letter format

    The letter these resignations ask for. Section 150 requires one on request once the employment has ended, stating the period of service and the post.

How to write one

Four Steps to a Resignation Nobody Can Misread

A resignation letter has one job: to say, in writing, which post you are leaving and on which day. Everything else on it supports that.

  1. 1

    Check the notice you owe

    Your contract may ask for more, but Section 144(1) sets the floor by length of service: 1 day up to four weeks, 7 days up to a year, 30 days after that.

  2. 2

    Set the last working day

    Count the notice from the day you hand the letter in, and name the last working day in the letter. A date in BS, with AD beside it for an English letter, leaves nothing to argue about.

  3. 3

    Keep it short and civil

    The post, the notice, the last working day, the handover, and a request for the final settlement and an experience letter. A reason is optional, and a resignation letter is not the place for a complaint.

  4. 4

    Hand it in and keep proof

    Keep a copy the company signs or acknowledges as received, with the date. Section 141(2) gives the employer 15 days to approve a resignation, and that copy shows when yours was given.

Last updated · Reviewed by Rajendra Regmi, Co-founder

Notice under the Act

How Much Notice a Resignation Needs

Section 144(1) binds the employee as well as the employer, by length of service. Leave without it and Section 144(3) lets the employer deduct the notice period's pay from what it owes you.

Length of serviceMinimum notice, Section 144(1)Deductible if none is given, Section 144(3)
Up to four weeksAt least 1 day1 day's remuneration
Four weeks to one yearAt least 7 days7 days' remuneration
More than one yearAt least 30 days30 days' remuneration

These are floors. An employment contract or bye-law can set a longer notice period, and the one you signed is the one to follow. Section 144 does not apply where the employment ends after action for misconduct.

Every lawful route out of a job, with the notice and the settlement deadline for each, is in our guide to termination and notice period in Nepal

After you hand it in

What the Act Says Happens Next

Section 141 of the Labour Act 2074 is five short sub-sections, and most of them bind the employer. With Sections 148 and 150, this is what follows a resignation.

01

The employer has 15 days to approve it

Section 141(1) lets an employee end the employment with a written resignation, and 141(2) says the employer shall approve it within 15 days and tell the employee.

02

Silence counts as approval

Under Section 141(3), a resignation the employer has not approved within that period is deemed approved from the day after it ends. Holding on to the letter does not keep anyone employed.

03

Withdrawing it takes both sides

Section 141(4) allows a resignation to be cancelled by mutual consent of the employer and the employee. Changing your mind alone does not undo it.

04

Working on after the last day cancels it

Section 141(5): an employee who keeps working at the same enterprise after the resignation was approved and took effect is deemed to have cancelled it. If the handover runs late, agree a new last day in writing.

05

Final dues within 15 days

Section 148(1) requires every amount owed, remuneration and benefits alike, within 15 days of the employment ending, however it ended. Under 148(3), remuneration keeps running as though you were still in service until it is paid.

06

An experience letter, when you ask

Section 150 obliges the employer, once the employment has ended and you ask, to give a certificate of work experience stating the period of service and the post. The letters here ask for it in writing.

For HR · the exit, on record in NepalHRM

Receiving a Resignation? Keep the Dates on Record

The letter is the employee's. For the company, NepalHRM's offboarding is where the resignation date and the last working day are recorded, and where the exit is cleared.

  • On Business and Enterprise, offboarding records the resignation date and the last working day.
  • Exit clearance runs a 9-stage default pipeline, on the same plans.
  • Alerts on people leaving within 7 days, on the same plans.
See how NepalHRM runs offboarding
The Initiate Offboarding dialog in NepalHRM capturing the employee, resignation date, last working date, exit reason and notice period
FAQs

Resignation Letters in Nepal, Answered

Write मिति and the date at the top, address the head of the company (श्रीमान् प्रबन्ध निर्देशकज्यू), add the subject line विषय: राजीनामा सम्बन्धमा, and open with महोदय. Then state your post, the notice you are giving and your last working day, ask for the resignation to be approved, your dues settled and an experience certificate issued, and close with भवदीय above your name, post and signature. The Nepali formats on this page are ready to copy.

Under Section 144(1) of the Labour Act 2074, at least 1 day for employment up to four weeks, 7 days from four weeks to one year, and 30 days beyond one year. It binds the employee as well as the employer. A contract can ask for longer, and the contract's period is the one you agreed to.

You can resign at any time with a written resignation, under Section 141(1). If you leave without the notice Section 144(1) requires, Section 144(3) lets the employer deduct an amount equal to the notice period's remuneration from what it owes you. The immediate resignation letter on this page asks the employer to waive that deduction.

15 days. Section 141(2) says the employer shall approve a resignation within 15 days and inform the employee, and Section 141(3) deems it approved from the day after that period ends if the employer has not acted.

Only if the employer agrees. Section 141(4) allows a resignation to be cancelled by mutual consent. Separately, Section 141(5) treats a resignation as cancelled if the employee keeps working at the same enterprise after it was approved and took effect.

Within 15 days of the employment ending. Section 148(1) requires every amount owed, including remuneration and benefits, within that period, and Section 148(3) keeps your remuneration running as though you were still in service until it is paid.

Yes, if you ask for one. Section 150 requires the employer to give a certificate of work experience stating the period of service and the post to a former employee who asks, however the employment ended. Each letter here makes that request in writing.

राजीनामा is the Nepali word for a resignation, and राजीनामा पत्र is a resignation letter: the written notice an employee gives to end the employment. It is the word Section 141 of the Labour Act 2074 uses (लिखित राजीनामा, a written resignation).

Guides

Guides to leaving a job in Nepal

The notice the Act asks for, what the final settlement has to include, and what the experience letter must say.

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Run Every Exit From One Record

On Business and Enterprise, NepalHRM's offboarding records the resignation date and the last working day, and clears the exit through a 9-stage default pipeline.

  • Resignation date on record
  • Last working day on record
  • 9-stage exit clearance
  • Free onboarding
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